How to Customize WooCommerce New Order Emails for Admin

Are you finding it difficult to manage orders due to the default WooCommerce admin email? It lacks key details, making it harder to stay organized. Customizing your WooCommerce new order email for admin can streamline your workflow.

This blog will guide you through customizing WooCommerce email notifications to make order management more efficient. You’ll learn how to adjust the new order email template for your needs, so you can focus on what matters most.

With Spark Editor, you’ll be able to fine-tune your order email for admin WooCommerce easily. We’ll also share best practices for WooCommerce email customization to ensure your notifications are effective and clear.

What is WooCommerce New Order Email

The WooCommerce new order email is sent to store admins whenever a customer places a new order. It includes basic details like the order number, customer information, and the items purchased. This email helps the admin stay informed about new orders.

By default, the email format is simple and lacks customization. It may not include all the information you need to manage orders effectively. Customizing the admin new order email lets you add more relevant details.

Tailoring the new order email template can improve how you track and manage orders. With the right adjustments, you can create a notification that works better for your store’s needs.

Why you should customize your New Order emails for admin

• Streamline your workflow: The default email may lack crucial details, making it harder to manage orders efficiently. Customizing it adds key information (like product SKU, shipping method, etc.) to save you time and reduce manual follow-ups.

• Tailor the email to your needs: Customization lets you adjust the content and layout, ensuring that your admin emails are focused on the information that matters most. Add custom fields, personalized messages, or important order notes to speed up processing.

• Improve response time and accuracy: With the right details in the email, you can instantly make decisions without having to dig through your store’s backend. This leads to faster order fulfillment and fewer errors, ultimately enhancing the customer experience.

• Enhance team communication: When you have a clear, consistent email template, it’s easier for your team to handle orders efficiently, especially if multiple people are involved. Customization ensures everyone gets the same vital information in a standard format.

• Customize follow-up actions: Customize your emails to include internal instructions for the team or reminders about special handling for certain products. This will keep your order fulfillment process smooth and avoid extra steps or confusion later.

Want to create a stronger brand identity with your emails? Discover why WooCommerce email customization is essential for your business.

Default WooCommerce New Order Email

By default, the WooCommerce new order email for admin includes essential information like the order number, customer details, and purchased items. However, it may not cover all the specifics you need, such as payment methods or shipping details. To customize this email directly in WooCommerce:

1. Go to WooCommerce > Settings > Emails

2. Scroll down to the New Order email notification.

3. Click Manage to open the settings for the New Order email for admin.

4. From here, you can edit the email subject, heading, and content. You can also toggle whether the email is enabled or not.

5. For more advanced customizations, like adding custom fields or order details, you will need a plugin or custom code, as WooCommerce settings only allow basic edits.

While WooCommerce’s default settings let you modify basic elements, for more advanced customization, a tool like Spark Editor will offer greater flexibility.

How to Customize WooCommerce New Order Email for Admin Using Spark Editor?

Spark Editor makes it easy to customize new order emails without needing any coding knowledge. Here’s how you can use it to tailor the WooCommerce new order email for admin:

1. Install and activate Spark Editor: First, ensure that Spark Editor is installed and activated on your WooCommerce store. Once active, navigate to Spark Editor

2. Select the ‘New Order’ email: In the emails section, locate the New Order email for admin and click on the template of your choice.

3. Open the template of your choice: This option will open the Spark Editor interface, where you can modify the content and layout of your new order email.

4. Customize the template: In the editor, you can drag and drop elements like order details, customer information, and even payment method fields. You can also adjust the text, add logos, and change fonts to match your branding.

5. Save your changes: After customizing the email to your liking, simply save the template, and the new settings will be applied to your admin new order email going forward.

Here is the final New Order Email that the admin will receive after using spark editor.

Using Spark Editor allows you to create a more personalized and efficient new order email template that better suits your store’s needs.

Related Read: Step-by-Step Guide: Create WooCommerce Emails with Drag and Drop Builder

Best practices for WooCommerce new order email notifications

• Include essential order details: Ensure that your new order email contains all necessary information, such as the order number, customer name, items purchased, and total amount. You may also want to include payment method and shipping information to avoid unnecessary follow-ups.

• Use a clear and concise subject line: The subject line should clearly state that it’s a new order notification, such as “New Order #12345 Received.” This helps you quickly identify orders in your inbox, especially when managing multiple orders.

• Highlight urgent information: Make sure important information, like backorder status or special order notes, stands out in the email. You can use bold text or different colors to draw attention to critical details.

• Optimize for easy scanning: Structure the email with clean sections and use bullet points or tables to display order information. Admins need to quickly skim through the email, so make sure it’s easy to read and doesn’t overwhelm them with unnecessary details.

• Use clear call-to-action (CTA) buttons: Include a CTA, like “View Order” or “Process Order,” to encourage quick action from the admin. This can help speed up the order fulfillment process.

• Maintain consistent branding: Even though this email is for internal use, make sure it aligns with your brand’s colors and logo. This makes the email visually appealing and keeps the internal communications professional.

• Test your emails regularly: After making any customizations, send test emails to yourself or your team to ensure everything looks correct. Check for broken links, missing information, or formatting issues that might affect the email’s clarity.

Related Read: 6 Common Mistakes to Avoid When Customizing WooCommerce Emails

Wrapping Up!

Customizing your WooCommerce new order email for admin helps resolve key pain points like missing information and inefficient order tracking. By adding essential details, you can streamline the order management process and reduce errors.

Spark Editor simplifies this process by allowing you to easily personalize the email template without coding. With drag-and-drop functionality, you can quickly tailor the content to fit your store’s needs.

By following the best practices and using Spark Editor, you can ensure that your WooCommerce email notifications work effectively, keeping your team organized and your workflow smooth.

Frequently Asked Question